1. Employment Contract / Offer Letter
Requirement:
While not always legally required for all roles, most employers provide an employment contract or offer letter outlining employment terms.
Must Include:
Job title and responsibilities
Salary or wage rate
Work schedule
Employment classification (full-time, part-time, contractor)
Start date
Benefits and policies
At-will employment clause (common in the U.S.)
Purpose:
Establishes the employment relationship
Clarifies expectations and responsibilities
Documents agreed employment terms
2. Visa (For Non-Residents)
Requirement:
Foreign employees must provide valid immigration documents and a work visa authorizing employment in the United States.
Purpose:
Confirms legal authorization to work in the United States
Ensures employer compliance with immigration laws
Protects employers from penalties for hiring unauthorized workers
Common work visas include H-1B, L-1, and other employment-based visas.
3. Residence Proof
Requirement:
Employees may be asked to provide proof of address, such as:
Utility bill
Lease agreement
Government correspondence
Purpose:
Verifies the employee’s residential address
Helps determine state and local tax withholding requirements
Supports accurate HR and payroll records
4. Copy of Bank Details Information
Requirement:
Employees must provide bank account information for direct deposit payroll setup.
Purpose:
Enables electronic salary payments
Ensures payroll accuracy and traceability
Supports financial recordkeeping and audit compliance
5. Tax Withholding Form
Requirement:
Employees must complete a federal tax withholding form.
Common Form:
Form W-4 (Employee’s Withholding Certificate)
Purpose:
Determines the amount of federal income tax to withhold from wages
Allows employees to declare filing status and dependents
Ensures accurate payroll tax deductions
Globalli must maintain the completed form for payroll compliance.